Groups and Teams
Overview
A key feature of Altus is the ability for users to manage their project documentation and collaborate with other users on projects. To achieve this, we have leveraged Microsoft Groups and Teams.
Full details on the architecture of Groups and Teams can be accessed here.
Groups and Teams Operation
Creation of Group/Teams
Two methods available for creating groups/teams:
- Create Group (Unique)
- Add to a Group (Shared)
Create Group
See Unique Groups in Altus Solution Architecture section.
Add to a Group
See Reusable Groups in Altus Solution Architecture section.
Open Group/Team
Groups
Document library:
Viewing group members:
Teams
Teams document library:
Documents
Once a group has been created, the document tab will be displayed in the project. This provides another window into the document library.
Drill through folders to Documentation
The documents tab enables users to navigate through any folders created to open the documents stored within their O365 Group. The gif below shows this feature in more detail:
Programs and Portfolios
This functionality also exists for both programs and portfolios and functions in exactly the same way.
Reassigning the Project
There are many organisations that will remove the permission for users to create projects (as this will be controlled by the PMO or EPMO). If the PMO or EPMO create a project, they will be the Owner of the project. To ensure that the ownership is transferred when the project manager is specified, Altus has a process to change the Owner when the project manager is updated. See gif below for how this feature works.
